[Updated]: How to Reply a Query Letter for Disobedience in an Organization

As a worker in an organization, there are times when your action may land you into a problem either knowingly or unknowingly.

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When this happens, you will be required to write an official reply to either your immediate supervisor or the human resource manager of that organization.

For instance, you may be assigned a task and due to some circumstance beyond your control, you could not caout rry such a task.

This action of yours may be seen as disobedience to whoever assigns such work to you and hence may require you to write a response in a form of a query.

In our previous write-ups, we took you through a series of query responses in the organization including a sample of queries for unprofessional conduct in an organization.

In this new article, we are going to give you a layout guide and sample query letter for disobedience in an organization. If you are on this page, the chances are, you have been queried for either disobedience or for an action that goes contrary to what’s expected of you.

Which ever been the case, we got you covered. We shall take you through how to write a query letter.

In answering every query, there are some things you should know.

  • Understand the content of the query letter
  • Go straight to the point and don’t prolong things
  • You can refer to the query date
  • Finally, assure whoever you’re responding to that you’ll not repeat what so ever landed you to the query again.
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Sample response for a query letter for disobedience

The Human Resource Office
Kojo X Kojo LTD
Volta Region,
Ho, Ghana

Dear Sir/Madam,



In response to your query letter dated 7th August 2022, on the above subject, I will like to state that, my action on the said date was not intentional.

Sir, I was engaged in an assignment given to me by Mr. A, which I wasn’t able to finish in time. The work assigned to me by Mr. A was much loaded and doing so made me forget about the task you’ve assigned to me.

Sir, as you already know, I have never disobeyed you before and the current situation that landed me this query shouldn’t have been so, but all the same, I wish to express my sincere apology for such conduct. I assure you that, it will never happen again.

Thank you.

Yours faithfully,
Your Signature
Your name.

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