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NABCO: May 2021 Validation For Stipends Payments Ongoing, See When to Expect Payment

The Management of NABCO has opened the validation for payment of trainee’s May 2021 stipends. A circular sighted shows that, the 2021 May validation is one of the critical payment validation exercises and that all District and Regional coordinators should pay attention and not make any mistake during the validation.

According to the circular,  “Any coordinator who validates anyone already Permanently Employed, Vacated Post, not at work without approved permission, Invalid timesheets, Timesheets Not Submitted, Not reported, or Not Qualified to still be on the scheme, Found to be professionally, ethically, or criminally unfit to be on the scheme shall take responsibility for inappropriate use of state funds.”

Management also indicated that the April 2021 Trainees Stipends payment is currently being processed but subject to Trainees eligibility verifications.

See the official circular released for the 2021 May Stipends Validation from the NABCO HQ. 

From this period on is a critical payment validation time and all must pay attention to details and avoid mistakes. Remember your avoidable mistake shall be your responsibility to deal with.

This is also a final notice and warning to all. Any coordinator who validates anyone already Permanently Employed, Vacated Post, not at work without approved permission, Invalid timesheets, Timesheets Not Submitted, Not reported, or Not Qualified to still be on the scheme, Found to be professionally, ethically, or criminally unfit to be on the scheme shall take responsibility for inappropriate use of state funds.

From April 2021 payments, All trainee payments validated by District Coordinators and Approved by Regional Coordinators shall be verified against their core MIPs and other government agencies such as Controller and SSNIT.

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And where a trainee is found to have been employed and still being validated then that trainee is liable to refund all stipends ever paid regardless of when they started their employment, and this shall be charged against their salaries and additional actions taken against such trainees.

Trainees permanently employed can decline from their NABCO portals and provide reasons as being permanently employed to avoid these actions.

Where District Coordinators validate trainees without Timesheets or Invalid Timesheets then the District Coordinators shall be liable to personally refund all stipends paid to such trainees. And note that additional sanctions would be applied as well.

Validations for May 2021 Trainee Stipend Payment Validation is opened and fully functional from today Wednesday, June 02 to Saturday, June 12, 2021. The system shall therefore close at 23:59GMT (11:59 PM) on Saturday, June 12, 2021, which is the deadline for all DCs and RCs to validate and approve payments.

All DCs must double-check their validations to ensure the right validations are done before submitting. And also check to ensure your RCs or those in Charge of approvals have approved the validations.

All RCs and RMTs in charge of approving validations must ensure approvals begin early so the system is not overloaded at the last minute stage. Please double-check all the approvals before the deadline elapses.

All coordinators must be guided by the above and where necessary seek advice.

Please refer to all other valid validation circulars for guidance as many other guidelines may not have been repeated here.

April 2021 Trainees Stipends payment is currently being processed but subject to Trainees eligibility verifications.

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We might not have the necessary attention on issues of non-validation by Districts, non-approvals by Regions, etc before processing the data for payment. So Kindly avoid unnecessary mistakes, oversights, “mistakenly” errors, etc at these times. Be bold to validate “Not Eligible” with a valid reason where appropriate. Please do not leave this process to just RTCS.

EXTRA NOTICE REMINDER

Regional Coordinators, please follow up with Districts to complete their validations and double-check on your approvals BEFORE the deadline and closure of the validation system.

Regional Coordinators, where you have assigned RMTs to validate trainee payment due to the absence of District Coordinators, please check that the right validations are done. Remember the scheme would not be reversing “mistakenly” validated any longer.

On the category of overpayment and fully refunded, kindly note that from March 2021 all those in this category who are qualified for payment and validated have been paid regardless of whether or not they have fully refunded. However, for those who have not fully refunded, their arrears would be used to clear their overpaid but non-refunded obligations. (validate them only if they are eligible for payment).

Also be aware that disciplinary actions await Trainees, Coordinators, and Monitors who provide or provided false refund information and in some cases diverted refunds paid by trainees. These actions shall include summary dismissal and possible criminal prosecutions.

A category of trainees in the overpaid category has also been marked for dismissal from the scheme for various infractions. Regardless of their refunded status and their payment validations, they will not be paid.

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Those in the overpaid category who were never restricted from completing their CPTP and decided not to comply shall not be available for payment validations. If they followed the right procedures to decline before the CPTP and have any arrears, those arrears may be worked and paid. And if they did follow procedures to decline and also did not complete and submit their CPTP and were not validated for payment, the scheme would not be responsible for any claims of arrears.

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